Latest Vacancies At Jotna Group, Lagos Nigeria

Job vacancies at Jotna Group, a reputable company with long years of experience in doing business in Nigeria for over 45 years. Founded as a partnership in 1965 by the late Naraindas G. Vaswani, the company was incorporated in 1974. Since its inception, the group has grown from an import oriented trading company to a medium-sized conglomerate with interest in banking, manufacturing, trading, and real estate.

Posted April 15, 2022       Deadline: April 29, 2022.

Available Jobs

1. Facility and Fleet Officer
2. Team Lead, Human Resource Operations / Human Resources Information System (HRIS) Coordinator

Method of Application

Facility and Fleet Officer

• Job Type: Full Time
• Qualification: BA/BSc/HND
• Experience
• Location: Lagos
• Job Field: Logistics

Location: Coker, Lagos

Reports To: Administrative Manager

Job Summary

• The Facility and Fleet Officer will be accountable for delivering and achieving effective administrative agenda as a strategic input to the Group’s business operation. The Facility and Fleet Officer will be responsible for facilities, fleet and administrative matters. He/she works actively, internally and externally with the out-source vendors to ensure that the organization’s facilities and fleet are well managed, issues resolved timely with zero escalations.
• Ultimately, the Facility and Fleet Officer is responsible for assuring that the organization has the administrative support necessary to conduct its business and fulfill its mission.

Major Responsibilities
Facility Maintenance:

• Ensure the management and upkeep of equipment and supplies to meet health and safety standards.
• Assist in inspecting buildings’ structures to determine the need for repairs or renovations.
• Get involved in recycling, renovations, event planning etc. of office activities.
• Assist the Administrative Manager in managing the staff accommodations and guest houses.
• Ensure all repairs, supplies etc. are done within schedule.
• Ensure zero escalation of issues.

Fleet Maintenance:

• Assist the Administrative Manager in scheduling maintenance and repairs on vehicles.
• Submission of Fuel Card schedule for approval on or before 25th of each month.
• Perform vehicle license registration and documentation as well as renewal of same.
• Schedule, route, maintain, and track transport vehicles.
• Ensure fleet availability to meet all requests by the company.
• Create reports of driver’s effectiveness.
• Assist the Administrative Manager to ensure staff issues regarding official vehicles and drivers are addressed and resolved within SLA.

Administration:

• Supervising day-to-day operations of the administrative department.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
• Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Manage schedules and deadlines.
• Keep abreast with all organizational changes and business developments.

Relationship Management:

• Assist the Administrative Manager to ensure that customer requirements are delivered within the agreed SLAs and timelines.
• Maintain knowledge of operating environment and liaise with key stakeholders to keep abreast of business activities.
• Develop strong working relationship with the Facility/Fleet Management community, ensuring effective communication and early identification of requirements and service issues, including follow up on complaints.
• Measure customer satisfaction, develop action plan to mitigate any operational risks or to resolve escalated issues.

Requirement

• Interested candidates should possess a Bachelor’s Degree in relevant fields.

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Team Lead, Human Resource Operations / Human Resources Information System (HRIS) Coordinator

• Job Type: Full Time
• Qualification: BA/BSc/HND
• Experience
• Location: Lagos
• Job Field: Human Resources / HR

Location: Coker, Lagos
Reports To: Group Human Resources Manager

Job Summary

• The Team Lead, HR Operations will ensure consistency of HR transactions across the business by providing exceptional operational and transactional activities to line managers and employees.
• He/She will also manage staff database and ensure data accuracy in all HR platforms and database

Major Responsibilities

• Direct the provision of HR operations and administration related consultative assistance, guidance and support to HR business partners and employees across the group.
• Engaging with the team, colleagues and customers to deliver at pace.
• Ensure HR data are managed in a timely and effective manner in accordance with regulatory and internal requirement.
• Effectively plan, set priorities, and manage several complex projects simultaneously while working under pressure to meet deadlines that might spring up in the course of the year.

Strategic Leadership:

• Ensure that the HR Operations team, structures, processes and systems are aligned to deliver key objectives efficiently and effectively.
• Ensure that all HR Operations costs are aligned to and do not exceed the approved annual operating plan/budget.
• Ensure adherence to approved budget (Numbers and Employment Cost).

Operational Service and Excellence:

• Lead HR Operations services: on-boarding, off boarding, employee and HR life cycle changes, ensuring timely and accurate delivery of all services.
• Ensure all employee benefits are administered efficiently and in accordance with the relevant policies.
• Coordinate with functional partners (HR Projects) and third-party suppliers to deliver on local benefits.
• In partnership with the Payroll Manager, ensure that payroll is processed in an accurate and timely manner.
• Maintain document management/retention standards and practices, inclusive of personnel files as per Jotna Group policies and country legislation among other functions.

People Management and Development:

• Champion training and induction for new HR Ops team members and role changes, identify training needs, develop training plans and coordinate training and induction activities.
• Ensure that all team members understand their roles and responsibilities and their performance managed accordingly.

Relationship Management:

• Ensure that customer requirements are delivered within the agreed SLAs and timelines.
• Manage the relationship between Jotna HR and 3rd party suppliers/vendors to ensure excellent service delivery to all customers.
• Maintain knowledge of operating environment and liaise with key stakeholders (HR Managers, and Business Leaders) to keep abreast of business activities/needs in an effort to identify opportunities to support business needs.
• Develop strong working relationship with the HR community, ensuring effective communication and early identification of requirements and service issues including follow up on complaints.
• Measure customer satisfaction, develop action plan to mitigate any operational risks or to resolve escalated issues.

Requirements

• Candidates should possess a Bachelor’s Degree with relevant work experience.

Method of Application

Use the link(s) below to apply on company website.

• Facility and Fleet Officer
• Team Lead, Human Resource Operations / Human Resources Information System (HRIS) Coordinator

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